Minutes – December 11, 2023

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Library Board of Control 

Called Meeting Minutes 

Monday, December 11, 2023 

      The Franklin Parish Library Board of Control met in a called meeting on December 11, 2023. Leslie Young, Board President, called the meeting to order with Emily Shields, Dr. Bill Marionneaux, Dorothy Brown, Linda Lochbrunner, and Kayla P. Shirley present. 

      After review, Young asked for a motion to accept the October 23, 2023, minutes as presented. A motion to accept the minutes as presented was made by Dr. Marionneaux and seconded by Brown. With no objections and all in favor, October 23, 2023, minutes approved as presented.  

Shirley, Library Director, and Lochbrunner, Business Manager, presented the current financial report, noting that the library is currently in a good financial position.  

            Young gave an update on the current status of the storefront construction project noting a walkthrough was completed with Ken McManus, Project Engineer, and the final paperwork has been completed. Shirley reported that the Learning Center repairs were beginning with asbestos abatement this week and repairs following.  

Amending the 2023 budget was discussed. Dr. Marionneaux made a motion to amend the 2023 budget as presented. The motion was seconded by Shields. With no objections, all in favor, the 2023 budget is amended.  

      The proposed 2024 budget was discussed. Brown made a motion to accept the 2024 budget as presented. The motion was seconded by Shields. With no objections, all in favor, the 2024 budget is accepted.  

      With no other pending business to discuss, Young asked for a motion to adjourn. The motion to adjourn was made by Dr. Marionneaux and seconded by Shields. Meeting adjourned. 

Minutes – October 23, 2023

Minutes, News,

Library Board of Control

Quarterly Meeting Minutes

Monday, October 23, 2023

The Franklin Parish Library Board of Control met in a regularly scheduled meeting on October 23, 2023. Emily Shields, Board Vice President, called the meeting to order with Dr. Bill Marionneaux, Dorothy Brown, John Guice, Linda Lochbrunner, and Kayla P. Shirley present in person. Leslie Young, Board President, joined virtually.

After review, Shields asked for a motion to accept the July 17, 2023, minutes as presented. A motion to accept the minutes as presented was made by Brown and seconded by Dr. Marionneaux. With no objections and all in favor, July 17, 2023, minutes approved as presented.

Kayla P. Shirley, Library Director, presented the statistical report, noting that circulation is down slightly from last quarter, possibly due to on-going construction. Shirley noted that staff have been busy over the past few weeks visiting various community events and programs, spreading the word about the library and services available.

Linda Lochbrunner, Business Manager, presented the financial report, noting that the library is currently in a good financial position.

Young gave an update on the current status of the construction project. The Board discussed possibilities for future grant opportunities to further improve upon the progress of the library. Shirley will compile grant requests based upon items discussed. Young and Shirley will continue to update the board accordingly.

The board discussed outstanding change orders # 7 and #9. A motion was made by Guice, seconded by Brown to pay change order #7 in full. With no objections and all in favor, motion passed. After a lengthy discussion regarding change order #9, a motion was made by Dr. Marionneaux, seconded by Guice, to pay 85% of change order #9. With no objections and all in favor, motion passed.

Young gave an update regarding the current status of the repairs needed to the Learning Center. She will continue to update the board accordingly.

Shirley informed the Board that the library had been approved to become a member of the Louisiana Digital Consortium which would enable the library to digitize genealogy collection items to include in the Louisiana Digital Library.

Shirley presented the Signature Authority Board Resolution, noting the need for the resolution is due to upcoming staff retirements. A motion to approve the board resolution to change signature authority was made by Dr. Marionneaux, seconded by Brown. With no objections and all in favor, motion passed.

Shirley presented a holiday schedule comparison between the library’s current list of holiday closures and those of the State Library of Louisiana for discussion. After much discussion, a motion to update the current holiday closure schedule to include closing at noon the day before Thanksgiving was made by Dr. Marionneaux, seconded by Guice. With no objections and all in favor, motion passed.

Shirley presented an amended Collection Development Policy for the board’s review and consideration. After discussion, a motion was made by Dr. Marionneaux and seconded by Brown to accept the amended Collection Development Policy as presented. With no objections and all in favor, motion passed.

Shirley presented an amended Reconsideration of Materials Policy for the board’s review and consideration. After discussion, a motion was made by Guice and seconded by Dr. Marionneaux to accept the amended Reconsideration of Materials Policy as presented. With no objections and all in favor, motion passed.

Shirley presented an amended Patron Library Cards Policy for the board’s review and consideration. After discussion, a motion was made by Dr. Marionneaux and seconded by Brown to accept the amended Patron Library Cards Policy as presented. With no objections and all in favor, motion passed.

Shirley presented a new Minor Patron Library Cards and the Right of Parents Policy for the board’s review and consideration. After discussion, a motion was made by Brown and seconded by Dr. Marionneaux to adopt the Minor Patron Library Cards and the Rights of Parents Policy as presented. With no objections and all in favor, motion passed.

Shirley presented a new Security Camera Policy for the board’s review and consideration. After discussion, a motion was made by Brown and seconded by Guice to adopt the Security Camera Policy as presented. With no objections and all in favor, motion passed.

The Library Board, Director, and Business Manager worked on a budget for 2024 and discussed the amendment for the 2023 budget. A motion was made by Guice and seconded by Dr. Marionneaux to accept the recommendations for amending the 2023 budget. A public hearing regarding the amended of the 2023 budget and to approve the 2024 budget will be held on December 11, 2023, at 9:30am at the Franklin Parish Library, 705 Prairie Street, Winnsboro, Louisiana.

With no other pending business to discuss, Shields asked for a motion to adjourn. The motion to adjourn was made by Dr. Marionneaux and seconded by Brown. Meeting adjourned.

Minutes – July 17, 2023

Minutes, News

Library Board of Control
Quarterly Meeting Minutes
Monday, July 17, 2023

The Franklin Parish Library Board of Control met in a regularly scheduled meeting on July 17, 2023. Leslie Young, Board President, called the meeting to order with Emily Shields, Bill Marionneaux, Dorothy Brown, and Kayla P. Shirley present.

After review, Young asked for a motion to accept the April 24, 2023, minutes as presented. A motion to accept the minutes as presented was made by Dr. Marionneaux and seconded by Brown. Minutes approved as presented.

Kayla P. Shirley, Library Director, presented the statistical report, noting that total circulation saw a 11% decrease compared to that of 2nd quarter 2022. However, when comparing circulation to that of 1st quarter 2023, when construction began, circulation is holding steady with a roughly 2% increase.

Shirley presented the financial report, noting that the library is currently in a good financial position.

Shirley presented a summary of the Summer Reading Program activities. Activity participants for both branches totaled 485.

Young updated the board on the current status of the construction project. She will continue to update the board accordingly.

Shirley gave an update regarding the water damage in the Learning Center. She noted final report from the insurance adjuster has not been received yet. Ms. Shirley will update the Board once that document has been received.

The Board discussed the updates to the legislation SB7 and pending HB 102 that will affect access to certain materials in public libraries. SB 7 has now been signed and is now ACT 436, effective August 1, 2023. Policies must be in place by January 1, 2024, and vendor configuration work must be completed by June 1, 2024. Shirley reported that the State Library of Louisiana will be working with the Attorney General in obtaining exemplar policies and procedures that they will share with libraries.

Shirley reported that the library was a recipient of the BCBS Louisiana Foundation Telehealth Outreach Pilot Program Grant.

Shirley reported to the board that she was currently reviewing all current policies and procedures. No changes to current policies or procedures were brought today. Ms. Shirley will bring any recommended revisions as they arise.

With no other pending business to discuss, Young asked for a motion to adjourn. The motion to adjourn was made by Dr. Marionneaux and seconded by Shields. Meeting adjourned.

Minutes for Library Board of Control Called Meeting

News

February 16, 2022

The Franklin Parish Library Board of Control met in a called meeting on Wednesday, February 16, 2022.  John Guice called the meeting to order with Dorothy Brown and Leslie Young present.  Also attending were Ken McManus from McManus Engineering and Wesley Canady from Malone Corporation.  The completion of the roofing project was discussed including timeline for completion, the final inspection of the roof, adding thirteen plates to metal on the roof, routing a drain pipe for better drainage at the Learning Center, insulating stainless steel pipe in the Learning Center, repairing brick on the Library, reducers to be added to downspouts at the back of the library, replacing and routing downspouts behind Genealogy and extending inspection days for the project manager.  Following the discussion, Mr. Guice asked for a motion to adjourn.  Leslie Young made the motion to adjourn with second by Dorothy Brown. 

Library Board Minutes

News

April 26, 2021

The Library Board of Control met in a regular meeting on April 26, 2021 at noon.  John Guice called the meeting to order with Emily Shields, Dorothy Brown, and Leslie Young present.  Mr. Guice asked for a motion to accept the minutes as published.  Leslie Young made the motion to accept minutes as published second was made my Dorothy Brown.  Library Director, Onie Parker gave the statistical report noting that circulation was down for the quarter.  Parker also noted that the financial picture is good.  The board was notified that ethics training was now available.  The board was updated on the plans for the new roof.  Mr. Guice asked for a motion to adjourn.  Emily Shields made the motion to adjourn with second by Leslie Young.

Franklin Parish Library Board

News

March 22, 2021

The Franklin Parish Library Board met in a called meeting at 8:30 am, on Monday, March 22, 2021.  Board President, John Guice, called the meeting to order with members Bill Marionneaux, Dorothy Brown, and Emily Shields present.  The board discussed the merits of an emergency declaration for roof repair of the Main Library and decided not to pursue this avenue.  The board talked to Mr. McManus to determine when the specs and budget would be ready for board consideration.  Mr. Guice then asked for a motion to adjourn the meeting. The motion was made by Bill Marrioneaux, second was made by Dorothy Brown and all were in favor.

NOTICE TO THE PUBLIC

News

Public Hearing Regarding the Budgets of the Franklin Parish Library

The Franklin Parish Library will conduct a public hearing regarding Amending the 2019 budget and to approve the 2020 budget on December 5, 2019 at 12:00 (noon), at the Franklin Parish Library located at 705 Prairie Street, Winnsboro, LA.  A detailed description of the budget is available for inspection at the Franklin Parish Library during regular business hours beginning November 14, 2019.

Minutes Library Board of Control

News

Monday, April 29, 2019

The Franklin Parish Library Board met in regular session on Monday, April 29, 2019 at 10:00 A. M.  Board President, John Guice, opened the meeting with Leslie Young, Bill Marionneaux, Jeannette Thompson, and Dorothy Brown present. John Guice asked for a motion to accept the minutes of the last meeting as published. Jeanette Thompson made the motion to accept the minutes, Leslie Young seconded and all were in favor. Onie Parker gave the statistical report noting that circulation was up for the quarter and that statistics on reference transactions, web page usage, and meeting room usage will now be included in the quarterly report.  Parker also reported that the financial picture was good.  Present for the meeting was Chad Parks, engineer, who presented proposals and answered questions for completing repairs in the Learning Center and new flooring in the upstairs area of the Main Library.  After the discussion, Mr. Guice entertained a motion on the proposals presented.  Dorothy Brown made the motion to accept the contract from Joe Banks Dry Wall & Acoustics, Bill Marionneaux seconded and all were in favor. In other old business, the board discussed re-wording the annual leave policy and set the third quarter board meeting as the deadline to complete the re-writing of the policy.  In new business, changes to the Agreed Upon Procedures were presented and discussed.  Mr. Guice asked for a motion to accept the changes.  Leslie Young made the motion to accept the changes as presented, Bill Marionneaux seconded and all were in favor.  The Director asked for permission to make monthly rather than quarterly payments to the retirement system.  After discussing the matter, Mr. Guice entertained a motion regarding the request. Dorothy Brown made the motion to make payments monthly rather than quarterly, Leslie Young made the seconded, and all were in favor.  Also regarding business operations, a request was made to offer direct deposit to employees.  After discussing the material presented, Mr. Guice asked for a motion regarding the request.  Leslie Young moved to allow the request for direct deposit for library employees, Dorothy Brown seconded and all were in favor.The board discussed need repairs at the Wisner Branch and gave consent for the Director to move forward with the project.  The Board was also advised of possible new connectivity for the Wisner Branch. The Director presented a new policy on Asset Tagging to the Board for approval.  After discussion of the proposed policy, Mr. Guice asked for a motion to accept the policy as presented.  Bill Marionneaux made the motion to accept the policy, Leslie Young seconded and all were in favor. The Director asked that the board discuss the present policy for use of the Learning Center Meeting Rooms.  Mr. Guice entertained a motion regarding the changes to the present policy.  Leslie Young made the motion to remove two statements from the policy, Dorothy Brown seconded and all were in favor. There being no other business the meeting was adjourned.

Minutes Library Board of Control

News

Monday, January 28, 2019

The Franklin Parish Library Board met in a regular session on Monday, January 28, 2019.  Board President, John Guice, opened the meeting with Leslie Young, Bill Marionneaux, Jeannette Thompson, and Dorothy Brown present.  Mr. Guice led in prayer.  John Guice moved that the minutes of the last meeting be approved as published, Leslie Young seconded the motion and all were in favor.  Library Director, Onie Parker, gave the statistical report.  Parker reported that circulation was up for the quarter and reported on statics regarding the library as presented in the Public Libraries in Louisiana Statistical Report 2017.  Parker also noted that the financial picture was good.  The board was informed that all staff members had completed Ethics Training and provided the web address that the board members would use to take the training.  The Board then considered a Patron Photography/Video policy.  Mr. Guice entertained a motion regarding the policy.  Leslie Young moved to adopt the policy and the third page release form.  The second was made by Dr. Marionneax and all were in favor.  Under old business the board continued discussing the wording of the annual leave policy.  A presentation was made by business manager, Linda Lochbrunner.  In the course of the discussion on the annual leave policy, the sick leave policy was noted to have two conflicting statements.   Mr.  Guice asked for a motion regarding the wording.  Dorothy Brown moved to remove the first sentence in the second paragraph from the policy.  The second was made by Jeanette Thompson and all were in favor. Discussion of the annual leave policy was continued.  The board requested that a report with comparative sections showing the possible proposed changes be prepared and presented at the next regular meeting.  There being no further business the meeting was adjourned.