Library Board of Control
Quarterly Board of Control Meeting
Monday, April 27, 2026 at Noon in the Learning Center
The Franklin Parish Library Board of Control met for their regularly scheduled quarterly meeting on Monday, April 27, 2026, at noon. Leslie Young, Board President, called the meeting to order at 12:05pm with Emily Shields, Dorothy Brown, John Guice, Dr. Bill Marionneaux, Linda Lochbrunner, and Kayla P. Shirley present. Guests in attendance were representatives from Service Group Unlimited, LLC and representatives from Method Exteriors, LLC.
By unanimous consent, the Board agreed to amend the agenda and move “Genealogy Roof Project – Pre Construction Meeting” up to the first order of business. There were no objections.
Cinnamon Gooding, Service Group Unlimited, LLC (consulting architect/engineer), provided all members present with a Record of Pre-Construction Conference document for review and discussion for Project Number 2505-61-EN. The notice to proceed is effective May 7, 2026, with an estimated completion time of 120 calendar days. If necessary, Method Exterior, LLC (the contractor), may request an extension of the contract time by completing a change order. Service Group Unlimited, LLC and Franklin Parish Library must approve all change orders before they are in effect.
The guarantee on completed work (project, labor, and materials warranty) is twelve months from the date of Certificate of Substantial Completion and the roof itself will have a 20-year warranty per the bid requirements. The contractor shall be allowed to store materials on-site at the back of the genealogy building during the project and they must be protected, secured, and insured. The contractor is responsible for staking, construction layout, and surveying. Service Group Unlimited, LLC shall provide observation with daily reports prepared.
During construction, material submittals, or any other phase, if the contractor discovers any differences in plans/specifications and materials or components, they will stop work and consult Service Group Unlimited, LLC. Subcontractors shall be held to the same requirements as the prime contractor. Any time subcontractors will be on site working, a project supervisor from Method Exteriors, LLC, must be on-site.
Franklin Parish Library shall be responsible for the project financing; however, additional project days attributed to delays in the construction completion due to unacceptable work, products or other delays caused entirely by the contractor may be charged to the prime contractor. Franklin Parish Library and the Method Exterior team shall be in close contact during the project to ensure the protection of the genealogy / historical collection. No items shall be removed from Franklin Parish Library’s premises but, if necessary, may be relocated to another climate controlled room or area within the library buildings. Shirley, Library Director, shall oversee any relocation of the collection should the need arise.
The estimated time to begin work shall be approximately two to three weeks post the effective date of May 7, 2026. At the close of the pre-construction meeting, the executed contracts shall be brought to the Franklin Parish Attorney, Kyle Moore by Service Group Unlimited, LLC, for review and signature. A copy will then be distributed to Franklin Parish Library and Method Exteriors, LLC. The contractor, Ryan Adler, owner of Method Exteriors, LLC, shall file the contract in the Clerk of Court’s Office and furnish a recordation copy to Service Group Unlimited, LLC.
No objections were voiced by anyone present regarding the project. Gooding and Shirley will continue to update the board accordingly as the project moves forward. A special called meeting shall be called if and when necessary. Representatives from Service Group Unlimited, LLC, and Method Exteriors, LLC, exited meeting at the close of this discussion.
Returning to the remaining agenda items, after review and discussion, Young asked for a motion to accept the March 9, 2026, minutes as presented. A motion to accept the minutes as presented was made by Guice and seconded by Dr. Marionneaux. With no objections and all in favor, March 9, 2026, minutes approved as presented.
Shirley, Library Director, gave the board an update regarding library operations. Current employee Dorothy Taylor will be graduating in May with her undergraduate degree in Library Science. Current employee Stephanie Foy shall be transitioning positions, taking on the role of Wisner Librarian 3 days per week, and at the Main Branch 2 days per week as of May 1. Leighton DeLaune accepted the position of Circulation Specialist with a start date of April 6. Shirley reported the Check Out Louisiana Parks Program will be ready to roll out soon, summer reading will run June and July, and discussed other activities and programs in the initial planning stages. Shirley discussed a recent repair to the town water line at the back of the genealogy building. The line first started leaking in May and the Town of Winnsboro quickly repaired it. The same area began leaking on April 23 and the Town of Winnsboro quickly repaired it.
Shirley presented the Board with the 1st Quarter 2026 statistics noting an increase in circulation, library visits, and Wi-Fi usage as compared to 1st Quarter 2025. Shirley reported a decrease in activity participation due to the cancellation of the STEM Program that would’ve occurred in February but was cancelled due to the freezing temperature and closures.
Lochbrunner presented the current statement of cash position and the Profit & Loss Budget Vs Actual report for the 1st Quarter 2026, noting that the library is currently in a good financial position.
Shirley presented the board with a draft of the Cooperative Endeavor for the Franklin Parish Library and the Franklin Parish Sheriff Office that would allow the library to proceed with creating a collection of literature inside the MERIT building to help expand children’s access to high quality fiction and non-fiction literature. The library director would oversee this collection following established rules and procedures already approved by the Board of Control such as library card policy, fines/fees, check out/in procedures, and cataloging procedures. Approved library team members would come to MERIT throughout the week during open hours to assist the children in selecting material, checking material in/out, maintaining the order of the collection, ensuring the collection is up to date, and meeting the needs of the MERIT students. The collection items and the shelving would remain the property of Franklin Parish Library. The Franklin Parish Sheriff Department would retain and maintain the physical space for the collection including the proper climate control, security of the area, cleanliness of the space, and building upkeep following their already established procedures. Any loss or damaged items will be reported immediately to the library director. The library and MERIT directors will work closely together throughout this endeavor. Both Franklin Parish Library and Franklin Parish Sheriff’s Office are entering into this agreement in good faith with the shared goal of improving the lives of children who take part in the program. The agreement would continue for the life of the MERIT Program and Franklin Parish Library unless terminated earlier due to unexpected complications or as agreed upon by both entities. After review and discussion, a motion was made by Dr. Marionneaux, seconded by Guice, to approve the Cooperative Agreement between Franklin Parish Library and Franklin Parish Sheriff’s Office MERIT Program as presented. With no objections and all in favor, the motion carried. Shirley will update the Board on the continued progress of this endeavor.
Shirley presented revisions to the current Credit Cards AUP Policy for Board review and consideration. After review and discussion, a motion was made by Shields, seconded by Brown, to amend the Credit Cards AUP Policy as presented. With no objections and all in favor, the motion passed.
Shirley presented revisions to the current Receipt AUP Policy for Board review and consideration. After review and discussion, a motion was made by Brown, seconded by Shields, to amend the Receipt AUP Policy as presented. With no objections and all in favor, the motion passed.
Shirley reminded the Board that the next meeting would be July 27. Due to conflicts in schedules, by unanimous consent and no objections, the Board agreed to reschedule the next meeting for August 10, 2026, at Noon in the Learning Center. With no other pending business to discuss, Young asked for a motion to adjourn. The motion to adjourn was made by Shields and seconded by Brown. Meeting adjourned at 2:35 pm.