Minutes Franklin Parish Library Board

October 26, 2020

The Franklin Parish Library Board met in a regular meeting at 10:00 a.m. on Monday, October 26, 2020.  Board President, John Guice, called the meeting to order with members Bill Marionneaux, Leslie Young, and Emily Shields present.  John Guice asked for a motion to accept the minutes as published.  Leslie Young made the motion to accept the minutes as published second was made Bill Marionneaux and all were in favor.  Onie Parker presented the statistical report.  The board discussed the possible formats for future programs.  Linda Lochbrunner, Business Manager, recommended that the 2020 budget be amended.  Following a discussion, Mr. Guice asked for a motion to consider the proposal to amend the 2020 budget.  Bill Marionneaux made the motion to consider amending the 2020 budget, second was made by Emily Shields and all were in favor.  The Library Board, Library Director, and Business Manager developed a proposed budget for 2021.  In other business, the board was updated on roof repairs, arrival of new furniture, and the moving of furniture at the main library and the Wisner branch.  How the library would move forward as new phases and guidelines were announced was also discussed.  There being no further business the meeting was adjourned.

Onie Parker, Director and Secretary to the Library Board of Control

Library Board Minutes Called Meeting

October 9, 2020

The Franklin Parish Library Board met in a called meeting on Friday, October 9, 2020.  John Guice, Board President, called the meeting to order with Bill Marionneaux, Leslie Young, Dorothy Brown, and Emily Shields present.  The board discussed library hours at the Wisner Branch.  Mr. Guice asked for a motion to close on Saturday at the branch location.  Leslie Young made the motion to discontinue library hours on Saturday with the second made by Dorothy Brown and all were in favor.  Staff insurance was discussed.  The board asked that the Library Director obtain additional information regarding staff insurance.  On-going roof issues related to hurricane damage were discussed.  Mr. Guice asked for a motion to seal the roof with a sealant.  Emily Shields made the motion to use a sealant on the roof damaged by hurricane Laura second was made by Bill Marionneaux and all were in favor.  Onie Parker updated the board on the timeline for receiving the new shelving and furniture.  Mr. Guice then entertained a motion to adjourn.  The motion to adjourn was made by Leslie Young with the second made by Dorothy Brown.

Franklin Parish Library Board

September 4, 2020 Meeting

The Franklin Parish Library Board met in a called meeting on Friday, September 4, 2020.  John Guice called the meeting to order with Bill Marionneaux, Leslie Young, Dorothy Brown, and Emily Shields present.  The board discussed the revised capital improvements proposal provided by McManus Engineering.  Linda Lochbrunner, Business Manager, presented the financial status of the Library.  The board then met with Ken McManus to discuss several line items in the proposal.  Following the discussion, Mr. Guice asked for a motion concerning the capital improvement project as discussed.  Bill Marionneaux made the motion to move forward with the project as it was discussed, second was made by Leslie Young and all were in favor.  There being no other business the meeting was adjourned.

Franklin Parish Libary Board

August 3, 2020

The Franklin Parish Library Board met in a regular meeting at 10:00 a.m., on Monday, August 3, 2020. Board President, John Guice, called the meeting to order with members Bill Marionneaux, Dorothy Brown and Emily Shields present.  John Guice asked for a motion to accept the minutes as published.  Dorothy Brown made the motion to accept the published minutes, second was made by Emily Shields and there were no objections.  McManus Engineering gave a presentation of their findings regarding capital improvements for the Main Library, The Learning Center, and The Genealogy Center.  The presentation was followed by a discussion.  The Board then asked Mr. McManus to prepare a revision that would prioritize needed capital improvements. Library Director, Onie Parker gave the statistical report noting that circulation was down for the quarter.  Parker also noted that the financial picture is good.  Mr. Guice presented and discussed with the board an Analysis of Public Libraries Statistical Information. This information will be considered in programming and planning for the future.  Library Director, Onie Parker, presented information and cost of replacing furniture in the Main Library and the Learning Center.  Following a discussion, Mr. Guice asked for a motion to proceed with the purchase of the discussed furniture.  Bill Marionneaux made a motion to purchase the furniture, second was made by Dorothy Brown, and all were in favor.  Franklin Parish Library Camera Security Policy was presented to the board.  Mr. Guice asked for a motion to accept the policy as presented.  Bill Marionneaux made the motion to accept the Camera Security Policy, second was made by Emily Shields and all were in favor.  Onie Parker, Librarian updated the board on the security system and the new library shelving.  There being no other business the meeting was adjourned.

Library Board Minutes

Thursday, May 28, 2020

The Franklin Parish Library Board met in a regular session on Thursday, May 28, 2020.  Board President, John Guice, opened the meeting with Leslie Young, Bill Marionneaux, and Dorothy Brown present.   John Guice moved that the minutes of the last meeting be approved as published, Leslie Young seconded the motion and all were in favor.  Library Director, Onie Parker, gave the statistical and financial reports noting that circulation was up for the quarter and that the financial picture is good. Parker presented items to be added to the Business Continuity Plan.  Leslie Young made a motion to accept the additions as presented, second was made by Bill Marionneaux and all were in favor.  The security system for the library was discussed.  Leslie Young made the motion to have the Director proceed with a security contract after getting updated figures, Dorothy Brown seconded the motion and all were in favor.  Shelving and furniture for the library were discussed.  Leslie Young made a motion to authorize the Director to proceed with the purchase upon final review of the cost, second was made by Dorothy Brown and all were in favor.  The Director provided copies of the audit report and noted that there were no exceptions or findings.  Procedures for opening the library during Phase Two were discussed.  Guidelines provided by the governor and CDC as well as input from the State Library will be followed.  There being no other business the meeting was adjourned.

Library Board Minutes Called Meeting

March 13, 2020

The Franklin Parish Library Board met in a called meeting on Friday, March 13, 2020.  Board President John Guice called the meeting to order with Bill Marionneaux, Emily Shields, and Leslie Young present.  The board reviewed answers to all follow up questions provided by engineers and discussed all information gathered from the exploratory meetings.  Mr. Guice asked for a motion to engage McManus Consulting Engineers, Inc. to submit recommendations regarding the roofs and structure of the library buildings and noted that he would be abstaining from the vote due to a possible conflict of interest.  Emily Shields made the motion to proceed with the study of the roofs and structure of the library buildings to be made by McManus Consulting Engineers Inc. and second was made by Leslie Young and all were in favor.  The board deferred action on a security system.  There being no other business the meeting was adjourned.

Respectfully Submitted

Onie Parker, Library Director and Secretary to the Board of Control

Library Board Minutes Called Meeting

March 6, 2020

The Franklin Parish Library Board met in a called meeting on Friday, March 6, 2020.  Board President John Guice called the meeting to order with Bill Marionneaux, Dorothy Brown, and Leslie Young present.  The board met with an engineer for an exploratory meeting concerning the roof and structure of the library buildings.  The board reviewed proposals for a security system and asked that additional information to be secured.  There being no other business the meeting was adjourned.

Respectfully Submitted

Onie Parker, Library Director and Secretary to the Board of Control

Library Board Minutes Called Meeting

March 2, 2020

The Franklin Parish Library Board met in a called meeting on Monday, March 2, 2020.  Board President John Guice called the meeting to order with Bill Marionneaux, Dorothy Brown, and Leslie Young present.  The board met with an engineer for an exploratory meeting concerning the roof and structure of the library buildings. There being no other business the meeting was adjourned.

Respectfully Submitted

Onie Parker, Library Director and Secretary to the Board of Control.

Library Board Minutes

January 27, 2020

The Franklin Parish Library Board of Control met in regular session on Monday, January 27, 2020.  John Guice called the meeting to order with Emily Shields, Leslie Young, Dorothy Brown, and Bill Marionneaux present.  Mr. Guice asked for a motion to accept the minutes of the last meeting as published.  Leslie Young made the motion to accept the previously published minutes, second was made by Bill Marionneaux and all were in favor.  Library Director, Onie Parker gave the statistical report noting that circulation was up for the quarter, e-book usage continues to increase, children’s programs have been very successful, and patrons continue to use computer and WiFi at a sustained rate.  Parker also reported that Stephanie Foy has been reading to students at the schools and talking to them about the databases and other programs available to them through the library.  Parker reported that the financial picture is good.  Board officers were discussed.  Mr. Guice asked for a motion that the current president and treasurer retain their positions and that Leslie Young become Vice-President.  Bill Marionneaux made a motion to accept the slate of officers as presented second was made by Dorothy Brown and all were in favor.  A Business Continuity Plan that included policies and procedures for dealing with disaster situations was presented to the board.  Mr. Guice asked for a motion to accept the plan as presented.  Leslie Young made the motion to accept the plan, second was made by Bill Marionneaux and all were in favor.  The board was presented with several quotes for new shelving.  After the discussing the proposals, Mr. Guice asked for a motion for the Director to proceed with securing funding based on the shelving selected.  Mrs. Brown made the motion regarding the shelving, second was made by Emily Shields and all were in favor.  The board discussed selecting a security system for the library and asked the director to secure additional information.  Having the air ducts cleaned was presented to the board; however, they tabled the discussion for a later time.  Travel between the Main Library and the Wisner branch was discussed.  Parker shared information on how this would be handled.  The board was given the information for completing Ethics and Sexual Harassment Training.  Wisner repairs are almost complete with only two projects remaining.  The Genealogy Room Project is nearing completion.  There being no further business the meeting was adjourned.

Franklin Parish Library Board of Control

The Franklin Parish Library Board of Control is seeking applications for Library Director. Information can be obtained at the Franklin Parish Library, 705 Prairie Street, Winnsboro, Louisiana 71295 or by calling Onie Parker at 318-435-4336 during regular business hours Monday through Friday