Library Board Minutes, May 7, 2018

Library Board Minutes

Monday, May 7, 2018

The Franklin Parish Library Board met on Monday, May 7, 2018 at noon.  President John Guice called the meeting to order with members, Leslie Young, Jeannette Thompson, and Bill Marionneaux present.  Bill Marionneaux moved that the minutes of the last meeting be approved as published.  Leslie Young seconded the motion and all were in favor.  Engineer Chad Parks met with the board to discuss the proposals for the roof on the Learning Center.  It was decided to further inspect the pipes of the current drainage system.  Mr. Guice will arrange to have the inspection done and one of the engineers will be present.  Mr. Parks, engineer, expects to have cost proposals by the end of the week.  Bill Marionneaux moved to place a portion of the retained earnings in Capital Outlay Reserve.  Leslie Young seconded the motion and all were in favor.  Director, Onie Parker, gave the statistical and financial reports.  It was reported that circulation was down for the quarter.  The financial picture for the library is good.  Leslie Young moved to accept the Acceptable Use Policies that were reviewed by the auditor who had no recommendations for change.  The board was updated on staff changes. Time did not allow for the discussion of the upstairs floors in the Main Library.  This will be addressed at the next meeting.  Board members were given proposals for an Accident/Incident Policy, Emergency Procedures Policy, and a Wireless Access Policy to review.  The discussion and vote on these policies will be at the next board meeting. Jeanette Thompson moved to accept the General Information Policies as amended.  Bill Marionneaux seconded the motion and all were in favor.  Personal Policies were amended and Bill Marionneaux moved to accept them as presented.  Leslie Young seconded the motion and all were in favor.  Leslie Young moved to accept Circulation Policies as amended.  The second was made by Jeanette Thompson and all were in favor. The board was informed that Trail Blazer Library System would be moving from Overdrive to Bibliotheca cloudLibrary for e-book access.  The board went into executive session.  After the executive session, there being no other business the meeting was adjourned.

Library Board Minutes March 5, 2018

Library Board Minutes

March 5, 2018

The Franklin Parish Library Board met in a called meeting at 10:00 a.m. on Monday, March 5, 2018.  President John Guice called the meeting to order with members Jeannette Thompson and Bill Marionneaux, present.  Chad Parks, engineer, met with the board, at their request, to answer questions regarding items contained in the Inspection Report.  At this time, Mr. Parks provided projected cost by item for needed roof and other repairs.  The board requested additional cost information on the roof repair for the Learning Center. Mr. Parks will provide that information at a future date. There being no other business the meeting was adjourned.

Respectfully Submitted

Onie Parker, Library Director and Secretary to the Board of Control

Library Board Minutes February 26, 2018

Library Board Minutes

February 26, 2018

The Franklin Parish Library Board met in a called meeting at 10:00 a.m. on February 26, 2018.  Board President John Guice called the meeting to order with members Jeannette Thompson, Bill Marionneaux, and Leslie Young present.  Mr. Guice led in prayer.   From old business, the board reviewed the Inspection Report for the Main Library, the Learning Center, and the Genealogy Room.  The board requested that a meeting be scheduled with Chad Parks to answer questions regarding items from Inspection Report.  There being no other business the meeting was adjourned.

Respectfully Submitted

Onie Parker, Library Director and Secretary to the Board of Control

Library Board of Control Minutes for January 22, 2018

The Franklin Parish Library Board met in a regular meeting at Noon on January 22, 2018.   Board President, John Guice, called the meeting to order with members Jeannette Thompson, and Leslie Young present.  Mr. Guice led in prayer.   Leslie Young moved that the minutes of the last meeting be approved as published.  Jeannette Thompson seconded the motion and all were in favor.  Library Director, Onie Parker, gave the statistical and financial reports.  It was reported that circulation was down for the quarter while Library visits were steady.  The financial picture for the library is good.  Janis Smith reported on the status of the Veterans Oral History Project.  Needed repairs at the Wisner Branch and the Main Library were discussed.  Changes made to policies on Meeting Rooms and Selection and the addition of a policy for Genealogy and Local History were presented and discussed.  Leslie Young made a motion to accept the policies as presented.  Jeanette Thompson seconded the motion and all were in favor.  The Board was informed that a consultant from the State Library will be here on January 31, 2018 to view the facilities.  From old business, Onie Parker noted that a report should be received by January 30, 2018 from the engineer.  There being no other business the meeting was adjourned.

Respectfully Submitted

Onie Parker, Library Director and Secretary to the Board of Control

Library Board Minutes July 19, 2017

The Franklin Parish Library Board met in a regular meeting at Noon on July 19, 2017.   Board President, John Guice, called the meeting to order with members Jeannette Thompson, Bill Marionneaux, and Leslie Young present.  Mr. Guice led in prayer.   Leslie Young moved that the minutes of the last meeting be approved as published.  Jeannette Thompson seconded the motion and all were in favor.  Library Director, Onie Parker, gave the statistical and financial reports.  It was reported that circulation was down for the quarter.  The summer children’s programs were a success.  The financial picture for the library is good.  Ms. Parker presented the Financial Reporting Policy and discussion followed.  Dr. Marionneaux made a motion to accept the policies subject to review by the accountant.  Leslie Young seconded the motion and all were in favor.  From old business, the roof of the library was discussed.  It was decided to have an engineer look at the roof and make recommendations on repair.  There being no other business the meeting was adjourned.

Respectfully Submitted

Onie Parker, Library Director and Secretary to the Board of Control

Minutes Library Board Meeting October 23, 2018

The Franklin Parish Library Board met in a regular session at Noon on October 23, 2017.  Board President, John Guice, opened the meeting with Leslie Young, Bill Marionneaux, and Jeannette Thompson present.  Leslie Young lead in prayer.  John Guice moved that the minutes of the last meeting be approved as published, Leslie Young seconded the motion and all were in favor.  Library Director, Onie Parker, gave the statistical and financial reports.  Parker reported that circulation was down for the quarter and the financial picture is good.  She reported that children’s programs were well attended.  Children from Head Start attended Story Hour.  The Toddler Time Program continues to grow.  Programs have been presented at some of the elementary schools where students have been read stories, provided with pamphlets for parents, and information on websites provided to teachers.  Additionally, a group from the Council on Aging attended a program presented by the staff and then participated in a craft project conducted by a presenter.

The Library Board and the Library Director developed a proposed budget for 2018.  Leslie Young moved that the proposed budget be considered for adoption, Bill Marionneaux seconded the motion and all were in favor.  The budget hearing was set for December 11, 2017.

Under old business the board discussed the inspection proposal and current findings regarding the roof.

There being no other business, the meeting was adjourned.

Onie Parker, Library Director and Secretary to the Board of Control

Board Meeting Minutes/April 2017

Minutes – Library Board Meeting

April 26, 2017

The Franklin Parish Library Board met in a regular session at Noon on April 26, 2017.  Board President, John Guice,  opened the meeting with Leslie Young,  Bill Marionneaux, Addie Bolton and Jeannette Thompson  present.  John Guice led in prayer.  Dr. Marionneaux moved that the minutes of the last meeting be approved as published, Leslie Young seconded the motion and all were in favor.  Library Director, Carolyn Flint, gave the statistical and financial reports.  Flint reported that circulation was down for the quarter and the financial picture is good.  She gave the member copies of the Balance Sheet and Profit & Loss Budget vs Actual.  She reported that the  programs for children had good attendance during the quarter.  The Toddler Time program continues to grow.  The children from Head Start also attend Story Hour.

There being no other business, the meeting was adjourned.

Respectfully submitted,

Carolyn Flint, Library Director and Secretary to the Board of Control

Board Meeting Minutes/February 15, 2017

The Franklin Parish Library Board met in a called meeting at Noon on February 15, 2017.  Board President, John Guice, opened the meeting with Leslie Young, Bill Marionneaux, Addie Bolton and Jeannette Thompson present.  Mr. Guice led in prayer.  The purpose of the called meeting was to meet with Ms Onie Parker.  Ms Parker had expressed an interest in the position of Library Director.  Ms Parker has been a part-time employee of the library for over sixteen years.  Ms Parker has worked in K-12 libraries for the past thirty-four years and has various professional degrees.  She plans to take courses from LSU in the Library Science Master’s Program starting in the fall.  The members of the board discussed education, experience, knowledge and skills with her.  They also asked about her expectations concerning the position.  John Guice, Board President, moved that Ms Parker be offered the position of Library Director.  Dr. Marionneaux seconded the motion and all were in favor.  Ms Parker accepted the position to begin on June 1, 2017.  She explained that she is under contract with the Franklin Parish School Board until the end of the school year.

There being no other business, the meeting was adjourned.

Respectfully submitted

Carolyn Flint, Library Director and Secretary to the Board of Control

Board Meeting Minutes January 25, 2017

The Franklin Parish Library Board met in a regular session at Noon on January 25, 2017.  Board President, John Guice, opened the meeting with Leslie Young, Bill Marionneaux, Addie Bolton and Jeannette Thompson present.  Ms Bolton led in prayer.  Dr. Marionneaux moved that the minutes of the last meeting be approved as published, Leslie Young seconded the motion and all were in favor.  Library Director, Carolyn Flint, gave the statistical and financial reports.  Flint reported that circulation was down for the quarter and the financial picture picture is good.  Because of the new roof on the main library the library was over budget for 2016.  Leslie Young moved that money from the fund balance be used to adjust the budget, Jeannette Thompson seconded the motion and all were in favor.  Flint reported that computer use remains strong.  The library has resumed the Fall programs for children.  The Toddler Time program continues to grow.  The children from Head Start also attend Story Hour.  Visits are also being made to schools to encourage children to use the library.

Copies of the 2015 audit were given to the Board Members.  It was a clean audit with no findings.  Copies of the 2015 Library Annual report from the State Library were also distributed.

Under old business, the board decided to move forward with replacing the library director.

There being no other business, the meeting was adjourned.

Respectfully submitted,

Carolyn Flint, Library Director and Secretary to the Board of Control

Board Meeting Minutes/November 2016

The Franklin Parish Library Board met in a regular session at Noon on November 2, 2016.  Board President, John Guice, opened the meeting with Leslie Young, Bill Marionneaux, Addie Bolton and Jeannette present.  John Guice led in prayer.  Dr Marionneaux moved that the minutes of the last meeting be approved as publiched.  Leslie Young seconded the motion and all were in favor.  Library Director, Carolyn Flint, gave the statistical and financial reports.  Flint reported that circulation was down for the quarter and the financial picture is good.  She reported that the programs for children had a good attendance during the summer.   The library has resumed the Fall programs for children.  The Toddler Time programs continue to grow.  The children from Head Start attend Story Hour.

The Library Board and the Library Director developed a proposed budget for 2017.  Leslie Young moved that the proposed budget be considered for adoption, Jeannette Thompson seconded the motion and all were in favor.  The budget hearing was set for Dec. 7, 2016.

Under old business, the board decided to more forward with replacing the library director.

There being no other business, the meeting was adjourned.

Respectfully submitted,

Carolyn Flint, Library Director and Secretary to the Board of Control