Library Board Minutes

April 26, 2021

The Library Board of Control met in a regular meeting on April 26, 2021 at noon.  John Guice called the meeting to order with Emily Shields, Dorothy Brown, and Leslie Young present.  Mr. Guice asked for a motion to accept the minutes as published.  Leslie Young made the motion to accept minutes as published second was made my Dorothy Brown.  Library Director, Onie Parker gave the statistical report noting that circulation was down for the quarter.  Parker also noted that the financial picture is good.  The board was notified that ethics training was now available.  The board was updated on the plans for the new roof.  Mr. Guice asked for a motion to adjourn.  Emily Shields made the motion to adjourn with second by Leslie Young.

Franklin Parish Library Board

March 22, 2021

The Franklin Parish Library Board met in a called meeting at 8:30 am, on Monday, March 22, 2021.  Board President, John Guice, called the meeting to order with members Bill Marionneaux, Dorothy Brown, and Emily Shields present.  The board discussed the merits of an emergency declaration for roof repair of the Main Library and decided not to pursue this avenue.  The board talked to Mr. McManus to determine when the specs and budget would be ready for board consideration.  Mr. Guice then asked for a motion to adjourn the meeting. The motion was made by Bill Marrioneaux, second was made by Dorothy Brown and all were in favor.

NOTICE TO THE PUBLIC

Public Hearing Regarding the Budgets of the Franklin Parish Library

The Franklin Parish Library will conduct a public hearing regarding Amending the 2019 budget and to approve the 2020 budget on December 5, 2019 at 12:00 (noon), at the Franklin Parish Library located at 705 Prairie Street, Winnsboro, LA.  A detailed description of the budget is available for inspection at the Franklin Parish Library during regular business hours beginning November 14, 2019.

Minutes Library Board of Control

Monday, April 29, 2019

The Franklin Parish Library Board met in regular session on Monday, April 29, 2019 at 10:00 A. M.  Board President, John Guice, opened the meeting with Leslie Young, Bill Marionneaux, Jeannette Thompson, and Dorothy Brown present. John Guice asked for a motion to accept the minutes of the last meeting as published. Jeanette Thompson made the motion to accept the minutes, Leslie Young seconded and all were in favor. Onie Parker gave the statistical report noting that circulation was up for the quarter and that statistics on reference transactions, web page usage, and meeting room usage will now be included in the quarterly report.  Parker also reported that the financial picture was good.  Present for the meeting was Chad Parks, engineer, who presented proposals and answered questions for completing repairs in the Learning Center and new flooring in the upstairs area of the Main Library.  After the discussion, Mr. Guice entertained a motion on the proposals presented.  Dorothy Brown made the motion to accept the contract from Joe Banks Dry Wall & Acoustics, Bill Marionneaux seconded and all were in favor. In other old business, the board discussed re-wording the annual leave policy and set the third quarter board meeting as the deadline to complete the re-writing of the policy.  In new business, changes to the Agreed Upon Procedures were presented and discussed.  Mr. Guice asked for a motion to accept the changes.  Leslie Young made the motion to accept the changes as presented, Bill Marionneaux seconded and all were in favor.  The Director asked for permission to make monthly rather than quarterly payments to the retirement system.  After discussing the matter, Mr. Guice entertained a motion regarding the request. Dorothy Brown made the motion to make payments monthly rather than quarterly, Leslie Young made the seconded, and all were in favor.  Also regarding business operations, a request was made to offer direct deposit to employees.  After discussing the material presented, Mr. Guice asked for a motion regarding the request.  Leslie Young moved to allow the request for direct deposit for library employees, Dorothy Brown seconded and all were in favor.The board discussed need repairs at the Wisner Branch and gave consent for the Director to move forward with the project.  The Board was also advised of possible new connectivity for the Wisner Branch. The Director presented a new policy on Asset Tagging to the Board for approval.  After discussion of the proposed policy, Mr. Guice asked for a motion to accept the policy as presented.  Bill Marionneaux made the motion to accept the policy, Leslie Young seconded and all were in favor. The Director asked that the board discuss the present policy for use of the Learning Center Meeting Rooms.  Mr. Guice entertained a motion regarding the changes to the present policy.  Leslie Young made the motion to remove two statements from the policy, Dorothy Brown seconded and all were in favor. There being no other business the meeting was adjourned.

Minutes Library Board of Control

Monday, January 28, 2019

The Franklin Parish Library Board met in a regular session on Monday, January 28, 2019.  Board President, John Guice, opened the meeting with Leslie Young, Bill Marionneaux, Jeannette Thompson, and Dorothy Brown present.  Mr. Guice led in prayer.  John Guice moved that the minutes of the last meeting be approved as published, Leslie Young seconded the motion and all were in favor.  Library Director, Onie Parker, gave the statistical report.  Parker reported that circulation was up for the quarter and reported on statics regarding the library as presented in the Public Libraries in Louisiana Statistical Report 2017.  Parker also noted that the financial picture was good.  The board was informed that all staff members had completed Ethics Training and provided the web address that the board members would use to take the training.  The Board then considered a Patron Photography/Video policy.  Mr. Guice entertained a motion regarding the policy.  Leslie Young moved to adopt the policy and the third page release form.  The second was made by Dr. Marionneax and all were in favor.  Under old business the board continued discussing the wording of the annual leave policy.  A presentation was made by business manager, Linda Lochbrunner.  In the course of the discussion on the annual leave policy, the sick leave policy was noted to have two conflicting statements.   Mr.  Guice asked for a motion regarding the wording.  Dorothy Brown moved to remove the first sentence in the second paragraph from the policy.  The second was made by Jeanette Thompson and all were in favor. Discussion of the annual leave policy was continued.  The board requested that a report with comparative sections showing the possible proposed changes be prepared and presented at the next regular meeting.  There being no further business the meeting was adjourned.

Library Board of Control Minutes

Monday, July 22, 2019

The Franklin Parish Library Board of Control meet in regular session on Monday, July 22, 2019.  President John Guice opened the meeting with Jeannette Thompson and Bill Marionneaux present.  Mr. Guice asked for a motion to accept the minutes of the last meeting as published.  Jeannette Thompson made the motion to accept the minutes as published, second was made by Bill Marionneaux and all were in favor.  Library Director, Onie Parker gave the statistical report noting that circulation was up for the quarter.  Parker also noted that the financial picture is good.  Summer reading was very successful this year at both the Main Library and the Wisner Branch.  Under old business the Library Board was provided with recommendations from the engineer regarding the proposal for the back of the Genealogy Room.  Mr. Guice asked for a motion regarding the recommendations as presented.  Bill Marionneaux moved to accept the recommendations with the contingency that the engineer would be supervising the project, second was made by Mrs. Thompson and all were in favor.  The Library Director provided the board with requested information regarding the annual leave policy.  The Director reported that Wisner fiber optic connectivity was almost complete.  The needed repairs for the Wisner Branch were discussed and the board asked that quotes for the work be secured.  A change in the Learning Center Meeting Room Policy was discussed.  Mr. Guice asked for a motion to accept the policy change as presented.  Bill Marionneaux moved to accept the change as presented, second was made by Jeanette Thompson and all were in favor.  There being no other business the meeting was adjourned.

Library Board Minutes Called Meeting

Tuesday, August 27, 2019 at 12:00 – Noon

The Board meeting was called to order by John Guice.  The revision to the proposal for the renovation of the Genealogy Room was discussed.  Bill Marionneaux moved to have Chad Parks, engineer, prepare the contract for review and approval.  Leslie Young second the motion and all were in favor.  The board discussed proposals for repairs at the Wisner Branch.  Mr. Guice asked for a motion regarding the repairs.  Dorothy Brown moved that the proposal from Ernest Thomas Construction be accepted, second was made by Leslie Young and all were in favor.  Changes to the annual leave policy were discussed.  The Library Director will prepare a final version of the annual leave policy, based on the board discussion, that will be presented at the October Board meeting for review and approval. There being no other business the meeting was adjourned. 

Minutes Library Board of Control

November 4, 2019

The Franklin Parish Library Board of Control meet in regular session on Monday, November 4, 2019.  President John Guice opened the meeting with Jeannette Thompson, Bill Marionneaux, and Dorothy Brown present.  Mr. Guice asked for a motion to accept the minutes of the last meeting as published.  Bill Marionneaux made the motion to accept the minutes as published, second was made by Dorothy Brown and all were in favor.  Library Director, Onie Parker gave the statistical report noting that circulation was up for the quarter and that there has been an increase in usage of the Cloud Library.  Linda Lochebrunner went over financial information with the board noting that the financial outlook was good. 

The business manager recommended that the 2019 budget be amended.  Following a discussion, Mr. Guice asked for a motion to amend the budget.  Bill Marionneaux made the motion to amend the 2019 budget, the second was made by Dorothy Brown and all were in favor.

The Library Board, Library Director, and the Business manager developed a proposed budget for 2020.  Mr. Guice asked for a motion that the prepared proposed budget be presented for consideration.  Dorothy Brown made the motion to present the prepared proposed budget for consideration, the second was made by Jeanette Thompson and all were in favor.  A public hearing regarding the Amendment of the 2019 Budget and to approve the 2020 Budget will be on December 5, 2019 at 12 (noon) at the Franklin Parish Library, 705 Prairie Street Winnsboro, LA.

The Jury Duty Policy was discussed and amended.  Mr. Guice asked for a motion to accept the changes.  Bill Marionneaux moved that the changes to the Jury Duty Policy be accepted, second was made by Jeannette Thompson and all were in favor.  The Board discussed a policy governing voting at the Trail Blazer Trustee Meeting.  Mr. Guice asked for a motion to accept the policy as presented.  Jeanette Thompson made the motion to accept the policy, Dorothy Brown seconded and all were in favor.

Annual Leave and Compensatory Time policy was discussed and it was determined that one statement be added to the Annual Leave Policy for clarification. Mr. Guice asked for a motion to accept the Annual Leave and Compensatory Time Policy as presented with the clarifying statement added.  Bill Marionneaux moved to accept the policy as presented, the second was made by Jeanette Thompson and all were in favor. 

The board was provided an update on the renovations to the Genealogy Room and the repairs at the Wisner Branch.

There being no other business, the meeting was adjourned.

Onie Parker, Library Director and Secretary to the Board of Control