Agenda Regular Meeting October 28, 2019 Rescheduled to November 4, 2019
Call to order
Approval of Minutes
Director’s Reports
Statistical
Financial
Quarterly Report
Discussion to Amend Budget
New Business
Proposed Budget 2020
Jury Duty Procedures
Trail Blazer Trustee Voting Policy
Old Business
Annual Leave/Compensatory Time
Update on Genealogy Renovation
Update on Wisner
Minutes Called Library Board Meeting
June 4, 2018
The Franklin Parish Library Board met in a called meeting on June 4, 2018 at 10:00 A.M. Board President, John Guice, opened the meeting with Leslie Young, and Jeannette Thompson present. The motion was made by Leslie Young to recommend Dorothy Brown to complete the term of Addie Bolton on the Library Board of Control. Jeanette Thompson second the motion and all were in favor. Chad Parks, engineer, presented two cost proposals for the repair of the roof of the Learning Center. Mr. Guice entertained a motion to accept the engineer’s recommendation of Wood’s Roofing for the roof repair. Jeanette Thompson moved to accept the proposal. Leslie Young seconded the motion and all were in favor. There being no other business Leslie young moved to adjourn the meeting with the second made by Jeanette Thompson
Onie Parker, Library Director and Secretary to the Board of Control
Library Board Minutes
Monday, May 7, 2018
The Franklin Parish Library Board met on Monday, May 7, 2018 at noon. President John Guice called the meeting to order with members, Leslie Young, Jeannette Thompson, and Bill Marionneaux present. Bill Marionneaux moved that the minutes of the last meeting be approved as published. Leslie Young seconded the motion and all were in favor. Engineer Chad Parks met with the board to discuss the proposals for the roof on the Learning Center. It was decided to further inspect the pipes of the current drainage system. Mr. Guice will arrange to have the inspection done and one of the engineers will be present. Mr. Parks, engineer, expects to have cost proposals by the end of the week. Bill Marionneaux moved to place a portion of the retained earnings in Capital Outlay Reserve. Leslie Young seconded the motion and all were in favor. Director, Onie Parker, gave the statistical and financial reports. It was reported that circulation was down for the quarter. The financial picture for the library is good. Leslie Young moved to accept the Acceptable Use Policies that were reviewed by the auditor who had no recommendations for change. The board was updated on staff changes. Time did not allow for the discussion of the upstairs floors in the Main Library. This will be addressed at the next meeting. Board members were given proposals for an Accident/Incident Policy, Emergency Procedures Policy, and a Wireless Access Policy to review. The discussion and vote on these policies will be at the next board meeting. Jeanette Thompson moved to accept the General Information Policies as amended. Bill Marionneaux seconded the motion and all were in favor. Personal Policies were amended and Bill Marionneaux moved to accept them as presented. Leslie Young seconded the motion and all were in favor. Leslie Young moved to accept Circulation Policies as amended. The second was made by Jeanette Thompson and all were in favor. The board was informed that Trail Blazer Library System would be moving from Overdrive to Bibliotheca cloudLibrary for e-book access. The board went into executive session. After the executive session, there being no other business the meeting was adjourned.
Library Board Minutes
March 5, 2018
The Franklin Parish Library Board met in a called meeting at 10:00 a.m. on Monday, March 5, 2018. President John Guice called the meeting to order with members Jeannette Thompson and Bill Marionneaux, present. Chad Parks, engineer, met with the board, at their request, to answer questions regarding items contained in the Inspection Report. At this time, Mr. Parks provided projected cost by item for needed roof and other repairs. The board requested additional cost information on the roof repair for the Learning Center. Mr. Parks will provide that information at a future date. There being no other business the meeting was adjourned.
Respectfully Submitted
Onie Parker, Library Director and Secretary to the Board of Control
Library Board Minutes
February 26, 2018
The Franklin Parish Library Board met in a called meeting at 10:00 a.m. on February 26, 2018. Board President John Guice called the meeting to order with members Jeannette Thompson, Bill Marionneaux, and Leslie Young present. Mr. Guice led in prayer. From old business, the board reviewed the Inspection Report for the Main Library, the Learning Center, and the Genealogy Room. The board requested that a meeting be scheduled with Chad Parks to answer questions regarding items from Inspection Report. There being no other business the meeting was adjourned.
Respectfully Submitted
Onie Parker, Library Director and Secretary to the Board of Control
The Franklin Parish Library Board met in a regular meeting at Noon on January 22, 2018. Board President, John Guice, called the meeting to order with members Jeannette Thompson, and Leslie Young present. Mr. Guice led in prayer. Leslie Young moved that the minutes of the last meeting be approved as published. Jeannette Thompson seconded the motion and all were in favor. Library Director, Onie Parker, gave the statistical and financial reports. It was reported that circulation was down for the quarter while Library visits were steady. The financial picture for the library is good. Janis Smith reported on the status of the Veterans Oral History Project. Needed repairs at the Wisner Branch and the Main Library were discussed. Changes made to policies on Meeting Rooms and Selection and the addition of a policy for Genealogy and Local History were presented and discussed. Leslie Young made a motion to accept the policies as presented. Jeanette Thompson seconded the motion and all were in favor. The Board was informed that a consultant from the State Library will be here on January 31, 2018 to view the facilities. From old business, Onie Parker noted that a report should be received by January 30, 2018 from the engineer. There being no other business the meeting was adjourned.
Respectfully Submitted
Onie Parker, Library Director and Secretary to the Board of Control
The Franklin Parish Library Board met in a regular meeting at Noon on July 19, 2017. Board President, John Guice, called the meeting to order with members Jeannette Thompson, Bill Marionneaux, and Leslie Young present. Mr. Guice led in prayer. Leslie Young moved that the minutes of the last meeting be approved as published. Jeannette Thompson seconded the motion and all were in favor. Library Director, Onie Parker, gave the statistical and financial reports. It was reported that circulation was down for the quarter. The summer children’s programs were a success. The financial picture for the library is good. Ms. Parker presented the Financial Reporting Policy and discussion followed. Dr. Marionneaux made a motion to accept the policies subject to review by the accountant. Leslie Young seconded the motion and all were in favor. From old business, the roof of the library was discussed. It was decided to have an engineer look at the roof and make recommendations on repair. There being no other business the meeting was adjourned.
Respectfully Submitted
Onie Parker, Library Director and Secretary to the Board of Control
The Franklin Parish Library Board met in a regular session at Noon on October 23, 2017. Board President, John Guice, opened the meeting with Leslie Young, Bill Marionneaux, and Jeannette Thompson present. Leslie Young lead in prayer. John Guice moved that the minutes of the last meeting be approved as published, Leslie Young seconded the motion and all were in favor. Library Director, Onie Parker, gave the statistical and financial reports. Parker reported that circulation was down for the quarter and the financial picture is good. She reported that children’s programs were well attended. Children from Head Start attended Story Hour. The Toddler Time Program continues to grow. Programs have been presented at some of the elementary schools where students have been read stories, provided with pamphlets for parents, and information on websites provided to teachers. Additionally, a group from the Council on Aging attended a program presented by the staff and then participated in a craft project conducted by a presenter.
The Library Board and the Library Director developed a proposed budget for 2018. Leslie Young moved that the proposed budget be considered for adoption, Bill Marionneaux seconded the motion and all were in favor. The budget hearing was set for December 11, 2017.
Under old business the board discussed the inspection proposal and current findings regarding the roof.
There being no other business, the meeting was adjourned.
Onie Parker, Library Director and Secretary to the Board of Control
Minutes – Library Board Meeting
April 26, 2017
The Franklin Parish Library Board met in a regular session at Noon on April 26, 2017. Board President, John Guice, opened the meeting with Leslie Young, Bill Marionneaux, Addie Bolton and Jeannette Thompson present. John Guice led in prayer. Dr. Marionneaux moved that the minutes of the last meeting be approved as published, Leslie Young seconded the motion and all were in favor. Library Director, Carolyn Flint, gave the statistical and financial reports. Flint reported that circulation was down for the quarter and the financial picture is good. She gave the member copies of the Balance Sheet and Profit & Loss Budget vs Actual. She reported that the programs for children had good attendance during the quarter. The Toddler Time program continues to grow. The children from Head Start also attend Story Hour.
There being no other business, the meeting was adjourned.
Respectfully submitted,
Carolyn Flint, Library Director and Secretary to the Board of Control
The Franklin Parish Library Board met in a called meeting at Noon on February 15, 2017. Board President, John Guice, opened the meeting with Leslie Young, Bill Marionneaux, Addie Bolton and Jeannette Thompson present. Mr. Guice led in prayer. The purpose of the called meeting was to meet with Ms Onie Parker. Ms Parker had expressed an interest in the position of Library Director. Ms Parker has been a part-time employee of the library for over sixteen years. Ms Parker has worked in K-12 libraries for the past thirty-four years and has various professional degrees. She plans to take courses from LSU in the Library Science Master’s Program starting in the fall. The members of the board discussed education, experience, knowledge and skills with her. They also asked about her expectations concerning the position. John Guice, Board President, moved that Ms Parker be offered the position of Library Director. Dr. Marionneaux seconded the motion and all were in favor. Ms Parker accepted the position to begin on June 1, 2017. She explained that she is under contract with the Franklin Parish School Board until the end of the school year.
There being no other business, the meeting was adjourned.
Respectfully submitted
Carolyn Flint, Library Director and Secretary to the Board of Control
