Library Board Minutes Called Meeting

Tuesday, August 27, 2019 at 12:00 – Noon

The Board meeting was called to order by John Guice.  The revision to the proposal for the renovation of the Genealogy Room was discussed.  Bill Marionneaux moved to have Chad Parks, engineer, prepare the contract for review and approval.  Leslie Young second the motion and all were in favor.  The board discussed proposals for repairs at the Wisner Branch.  Mr. Guice asked for a motion regarding the repairs.  Dorothy Brown moved that the proposal from Ernest Thomas Construction be accepted, second was made by Leslie Young and all were in favor.  Changes to the annual leave policy were discussed.  The Library Director will prepare a final version of the annual leave policy, based on the board discussion, that will be presented at the October Board meeting for review and approval. There being no other business the meeting was adjourned. 

Minutes Library Board of Control

November 4, 2019

The Franklin Parish Library Board of Control meet in regular session on Monday, November 4, 2019.  President John Guice opened the meeting with Jeannette Thompson, Bill Marionneaux, and Dorothy Brown present.  Mr. Guice asked for a motion to accept the minutes of the last meeting as published.  Bill Marionneaux made the motion to accept the minutes as published, second was made by Dorothy Brown and all were in favor.  Library Director, Onie Parker gave the statistical report noting that circulation was up for the quarter and that there has been an increase in usage of the Cloud Library.  Linda Lochebrunner went over financial information with the board noting that the financial outlook was good. 

The business manager recommended that the 2019 budget be amended.  Following a discussion, Mr. Guice asked for a motion to amend the budget.  Bill Marionneaux made the motion to amend the 2019 budget, the second was made by Dorothy Brown and all were in favor.

The Library Board, Library Director, and the Business manager developed a proposed budget for 2020.  Mr. Guice asked for a motion that the prepared proposed budget be presented for consideration.  Dorothy Brown made the motion to present the prepared proposed budget for consideration, the second was made by Jeanette Thompson and all were in favor.  A public hearing regarding the Amendment of the 2019 Budget and to approve the 2020 Budget will be on December 5, 2019 at 12 (noon) at the Franklin Parish Library, 705 Prairie Street Winnsboro, LA.

The Jury Duty Policy was discussed and amended.  Mr. Guice asked for a motion to accept the changes.  Bill Marionneaux moved that the changes to the Jury Duty Policy be accepted, second was made by Jeannette Thompson and all were in favor.  The Board discussed a policy governing voting at the Trail Blazer Trustee Meeting.  Mr. Guice asked for a motion to accept the policy as presented.  Jeanette Thompson made the motion to accept the policy, Dorothy Brown seconded and all were in favor.

Annual Leave and Compensatory Time policy was discussed and it was determined that one statement be added to the Annual Leave Policy for clarification. Mr. Guice asked for a motion to accept the Annual Leave and Compensatory Time Policy as presented with the clarifying statement added.  Bill Marionneaux moved to accept the policy as presented, the second was made by Jeanette Thompson and all were in favor. 

The board was provided an update on the renovations to the Genealogy Room and the repairs at the Wisner Branch.

There being no other business, the meeting was adjourned.

Onie Parker, Library Director and Secretary to the Board of Control

Library Board of Control

Agenda Regular Meeting October 28, 2019 Rescheduled to November 4, 2019

Call to order

Approval of Minutes

Director’s Reports

     Statistical

     Financial

          Quarterly Report

           Discussion to Amend Budget

New Business

     Proposed Budget 2020

     Jury Duty Procedures

     Trail Blazer Trustee Voting Policy

Old Business

      Annual Leave/Compensatory Time

      Update on Genealogy Renovation

      Update on Wisner

June 4, 2018 Called Library Board Meeting

Minutes Called Library Board Meeting

June 4, 2018

The Franklin Parish Library Board met in a called meeting on June 4, 2018 at 10:00 A.M.  Board President, John Guice, opened the meeting with Leslie Young, and Jeannette Thompson present. The motion was made by Leslie Young to recommend Dorothy Brown to complete the term of Addie Bolton on the Library Board of Control.  Jeanette Thompson second the motion and all were in favor.  Chad Parks, engineer, presented two cost proposals for the repair of the roof of the Learning Center.  Mr. Guice entertained a motion to accept the engineer’s recommendation of Wood’s Roofing for the roof repair.  Jeanette Thompson moved to accept the proposal.  Leslie Young seconded the motion and all were in favor.  There being no other business Leslie young moved to adjourn the meeting with the second made by Jeanette Thompson

Onie Parker, Library Director and Secretary to the Board of Control

Library Board Minutes, May 7, 2018

Library Board Minutes

Monday, May 7, 2018

The Franklin Parish Library Board met on Monday, May 7, 2018 at noon.  President John Guice called the meeting to order with members, Leslie Young, Jeannette Thompson, and Bill Marionneaux present.  Bill Marionneaux moved that the minutes of the last meeting be approved as published.  Leslie Young seconded the motion and all were in favor.  Engineer Chad Parks met with the board to discuss the proposals for the roof on the Learning Center.  It was decided to further inspect the pipes of the current drainage system.  Mr. Guice will arrange to have the inspection done and one of the engineers will be present.  Mr. Parks, engineer, expects to have cost proposals by the end of the week.  Bill Marionneaux moved to place a portion of the retained earnings in Capital Outlay Reserve.  Leslie Young seconded the motion and all were in favor.  Director, Onie Parker, gave the statistical and financial reports.  It was reported that circulation was down for the quarter.  The financial picture for the library is good.  Leslie Young moved to accept the Acceptable Use Policies that were reviewed by the auditor who had no recommendations for change.  The board was updated on staff changes. Time did not allow for the discussion of the upstairs floors in the Main Library.  This will be addressed at the next meeting.  Board members were given proposals for an Accident/Incident Policy, Emergency Procedures Policy, and a Wireless Access Policy to review.  The discussion and vote on these policies will be at the next board meeting. Jeanette Thompson moved to accept the General Information Policies as amended.  Bill Marionneaux seconded the motion and all were in favor.  Personal Policies were amended and Bill Marionneaux moved to accept them as presented.  Leslie Young seconded the motion and all were in favor.  Leslie Young moved to accept Circulation Policies as amended.  The second was made by Jeanette Thompson and all were in favor. The board was informed that Trail Blazer Library System would be moving from Overdrive to Bibliotheca cloudLibrary for e-book access.  The board went into executive session.  After the executive session, there being no other business the meeting was adjourned.

Library Board Minutes March 5, 2018

Library Board Minutes

March 5, 2018

The Franklin Parish Library Board met in a called meeting at 10:00 a.m. on Monday, March 5, 2018.  President John Guice called the meeting to order with members Jeannette Thompson and Bill Marionneaux, present.  Chad Parks, engineer, met with the board, at their request, to answer questions regarding items contained in the Inspection Report.  At this time, Mr. Parks provided projected cost by item for needed roof and other repairs.  The board requested additional cost information on the roof repair for the Learning Center. Mr. Parks will provide that information at a future date. There being no other business the meeting was adjourned.

Respectfully Submitted

Onie Parker, Library Director and Secretary to the Board of Control

Library Board Minutes February 26, 2018

Library Board Minutes

February 26, 2018

The Franklin Parish Library Board met in a called meeting at 10:00 a.m. on February 26, 2018.  Board President John Guice called the meeting to order with members Jeannette Thompson, Bill Marionneaux, and Leslie Young present.  Mr. Guice led in prayer.   From old business, the board reviewed the Inspection Report for the Main Library, the Learning Center, and the Genealogy Room.  The board requested that a meeting be scheduled with Chad Parks to answer questions regarding items from Inspection Report.  There being no other business the meeting was adjourned.

Respectfully Submitted

Onie Parker, Library Director and Secretary to the Board of Control

Library Board of Control Minutes for January 22, 2018

The Franklin Parish Library Board met in a regular meeting at Noon on January 22, 2018.   Board President, John Guice, called the meeting to order with members Jeannette Thompson, and Leslie Young present.  Mr. Guice led in prayer.   Leslie Young moved that the minutes of the last meeting be approved as published.  Jeannette Thompson seconded the motion and all were in favor.  Library Director, Onie Parker, gave the statistical and financial reports.  It was reported that circulation was down for the quarter while Library visits were steady.  The financial picture for the library is good.  Janis Smith reported on the status of the Veterans Oral History Project.  Needed repairs at the Wisner Branch and the Main Library were discussed.  Changes made to policies on Meeting Rooms and Selection and the addition of a policy for Genealogy and Local History were presented and discussed.  Leslie Young made a motion to accept the policies as presented.  Jeanette Thompson seconded the motion and all were in favor.  The Board was informed that a consultant from the State Library will be here on January 31, 2018 to view the facilities.  From old business, Onie Parker noted that a report should be received by January 30, 2018 from the engineer.  There being no other business the meeting was adjourned.

Respectfully Submitted

Onie Parker, Library Director and Secretary to the Board of Control

Library Board Minutes July 19, 2017

The Franklin Parish Library Board met in a regular meeting at Noon on July 19, 2017.   Board President, John Guice, called the meeting to order with members Jeannette Thompson, Bill Marionneaux, and Leslie Young present.  Mr. Guice led in prayer.   Leslie Young moved that the minutes of the last meeting be approved as published.  Jeannette Thompson seconded the motion and all were in favor.  Library Director, Onie Parker, gave the statistical and financial reports.  It was reported that circulation was down for the quarter.  The summer children’s programs were a success.  The financial picture for the library is good.  Ms. Parker presented the Financial Reporting Policy and discussion followed.  Dr. Marionneaux made a motion to accept the policies subject to review by the accountant.  Leslie Young seconded the motion and all were in favor.  From old business, the roof of the library was discussed.  It was decided to have an engineer look at the roof and make recommendations on repair.  There being no other business the meeting was adjourned.

Respectfully Submitted

Onie Parker, Library Director and Secretary to the Board of Control

Minutes Library Board Meeting October 23, 2018

The Franklin Parish Library Board met in a regular session at Noon on October 23, 2017.  Board President, John Guice, opened the meeting with Leslie Young, Bill Marionneaux, and Jeannette Thompson present.  Leslie Young lead in prayer.  John Guice moved that the minutes of the last meeting be approved as published, Leslie Young seconded the motion and all were in favor.  Library Director, Onie Parker, gave the statistical and financial reports.  Parker reported that circulation was down for the quarter and the financial picture is good.  She reported that children’s programs were well attended.  Children from Head Start attended Story Hour.  The Toddler Time Program continues to grow.  Programs have been presented at some of the elementary schools where students have been read stories, provided with pamphlets for parents, and information on websites provided to teachers.  Additionally, a group from the Council on Aging attended a program presented by the staff and then participated in a craft project conducted by a presenter.

The Library Board and the Library Director developed a proposed budget for 2018.  Leslie Young moved that the proposed budget be considered for adoption, Bill Marionneaux seconded the motion and all were in favor.  The budget hearing was set for December 11, 2017.

Under old business the board discussed the inspection proposal and current findings regarding the roof.

There being no other business, the meeting was adjourned.

Onie Parker, Library Director and Secretary to the Board of Control