Monday, April 29, 2019

The Franklin Parish Library Board met in regular session on Monday, April 29, 2019 at 10:00 A. M.  Board President, John Guice, opened the meeting with Leslie Young, Bill Marionneaux, Jeannette Thompson, and Dorothy Brown present. John Guice asked for a motion to accept the minutes of the last meeting as published. Jeanette Thompson made the motion to accept the minutes, Leslie Young seconded and all were in favor. Onie Parker gave the statistical report noting that circulation was up for the quarter and that statistics on reference transactions, web page usage, and meeting room usage will now be included in the quarterly report.  Parker also reported that the financial picture was good.  Present for the meeting was Chad Parks, engineer, who presented proposals and answered questions for completing repairs in the Learning Center and new flooring in the upstairs area of the Main Library.  After the discussion, Mr. Guice entertained a motion on the proposals presented.  Dorothy Brown made the motion to accept the contract from Joe Banks Dry Wall & Acoustics, Bill Marionneaux seconded and all were in favor. In other old business, the board discussed re-wording the annual leave policy and set the third quarter board meeting as the deadline to complete the re-writing of the policy.  In new business, changes to the Agreed Upon Procedures were presented and discussed.  Mr. Guice asked for a motion to accept the changes.  Leslie Young made the motion to accept the changes as presented, Bill Marionneaux seconded and all were in favor.  The Director asked for permission to make monthly rather than quarterly payments to the retirement system.  After discussing the matter, Mr. Guice entertained a motion regarding the request. Dorothy Brown made the motion to make payments monthly rather than quarterly, Leslie Young made the seconded, and all were in favor.  Also regarding business operations, a request was made to offer direct deposit to employees.  After discussing the material presented, Mr. Guice asked for a motion regarding the request.  Leslie Young moved to allow the request for direct deposit for library employees, Dorothy Brown seconded and all were in favor.The board discussed need repairs at the Wisner Branch and gave consent for the Director to move forward with the project.  The Board was also advised of possible new connectivity for the Wisner Branch. The Director presented a new policy on Asset Tagging to the Board for approval.  After discussion of the proposed policy, Mr. Guice asked for a motion to accept the policy as presented.  Bill Marionneaux made the motion to accept the policy, Leslie Young seconded and all were in favor. The Director asked that the board discuss the present policy for use of the Learning Center Meeting Rooms.  Mr. Guice entertained a motion regarding the changes to the present policy.  Leslie Young made the motion to remove two statements from the policy, Dorothy Brown seconded and all were in favor. There being no other business the meeting was adjourned.